Meeting of Members - Bylaw Consideration

Meeting of Members to consider new Bylaws
Click HERE to review the draft document.

Key changes:
The Board will be elected at the AGM (vs. the 4^th quarter meeting proposed in December as we do it now)

to be held as the 2^nd quarterly meeting (May)
180 days after the fiscal year end

Effectively, the nomination period will open in March (currently October)

with nominations being received by the first Friday in April (currently November)
with elections being held by the last Friday in April (currently November)
terms will run between May 1 – April 30

This transition of Board elections that traditionally followed the fiscal year end to accommodate our receipt of reviewed financial statements in the 2^nd quarter (often late May) simplifies our ability to comply with the bylaws created to be compliant with the BOTA, brings our AGM in line with its intended purpose, and establishes May as the right time of year for the President’s Dinner where recognition of past Board members, President’s comments, etc.

Of greater significance to our practice

Term limits for Board cannot extend beyond 1 year. We will ask for a commitment of 3 years with a maximum of 6 terms (6 years) unless the 7^th year is served as the Past-President.

And in keeping with a 1 year limit, it makes sense that we can’t designate appointments to the Board – we currently have 3 sectoral appointments and 2 board appointments, totaling 5 – and with a stated quorum of 5 in the Act, this is clearly in violation – especially if we only have a board of 11 directors.

Specifically, the act says -
Any provision that does not provide for the Members to elect these 11 directors is not in compliance with the Act. For a Part II Board of Trade, this means that the by-laws will not receive Ministerial approval.
Further, non-voting Directors are not permitted under the Act. If a Council wishes to have non-directors participate in its meetings, such as a past president, it has the discretion to invite attendees, guests or other persons to Council meetings.
The new bylaws have removed all appointments. Moving forward, and consistent with the current practice of a consent agenda, reports provided to Standing Committees (eg., Government Affairs) will continue to be received and included in Board agendas for full review by the members of the Board. Communication with the City, QMA and Loyalist College regarding the status of their appointments has been sent.

Meeting of Members - Bylaw Considerat...

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Date and Time

Friday Nov 17, 2023
12:00 PM - 1:00 PM EST

Location

Zoom

Contact Information

Jill Raycroft, CEO
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